Employee Communication Kit

For: the person coordinating T-AI-L within the company (HR, project lead or a manager) Costs: nothing – included automatically with every booking, whatever package you choose

What this is about

Most AI training programmes fail not because of the content, but because nobody properly explained why the team is doing this now, who is responsible for what and what happens next. Pushing a tool out and calling it done almost always achieves the opposite of acceptance.

This kit is not another learning unit for participants – it is a toolbox for you as the programme coordinator: ready-made templates you can copy straight away and adapt to your situation. No need to invent a communication plan from scratch; fill it in and send it out.

The three phases

Before the launch – secure sponsorship, clarify expectations, announce things properly before the first login emails go out. → Rollout guide, kickoff announcement, Team FAQ, communication calendar

During the term – don't go quiet. A regular rhythm instead of a one-off announcement. → Town hall slide deck, monthly update email, pulse survey

After the term – show the results rather than letting it fizzle out without comment, and offer a next step. → Closing town hall, management summary, lessons-learned questionnaire

How to use the kit

Start with the rollout plan. In the portal under Dashboard → Guided rollout plan, you enter one date – your kickoff. From that, every communication milestone is generated with a real calendar date, ready to tick off, and each step carries the matching template from below. That replaces the manual work this kit used to ask of you.

Every template comes with a ready-made prompt. At the top of each template page there is a prompt for your AI tool – ChatGPT, Claude, Copilot – already filled in with your company name, package, term and number of participants. Copy it, paste it, and the tool will first ask you the few questions only you can answer. After that, the finished text is there. If you would rather write it yourself, the template to fill in is unchanged below.

Two templates have grown into real tools:

• The Team FAQ comes as a shareable page your employees can open without logging in – on a phone as well, and before they have an account. You answer the questions once; the link stays the same and always shows the current version.
• The pulse survey runs directly in the portal, anonymously, with automatic analysis. No copying into another tool, no counting by hand.

The template texts still contain placeholders in square brackets ([company name], [date]) – you only need those if you work without the prompt. Nothing here is compulsory: take what helps your rollout.

At the end of the term we would welcome a short piece of feedback (see the last template) – entirely voluntary, but it helps us make the kit better for other companies.