Plan business trips and pool cars by cost

Companies plan business trips and fleet use by cost and time

Needs setupAI Act: no extra obligationsPlanning assignments & processesAll industries

Fits: Leaders & strategy · Sales · HR · Finance & accounting · Office, administration & casework · Field service & trades

For every trip it is clear whether train, pool car or electric car is cheapest and fastest, and pool cars do not sit unused while others book hire cars. Decisions follow your travel policy instead of habit.

Is this for you?

  • You have several pool cars, including electric cars, and regular business trips to customers, building sites or other locations.
  • Currently everyone books for themselves, and there are double bookings, empty vehicles or unnecessary hire cars.
  • There is a travel policy with cost rates, or you want to write one.
First step today

Take next week's business trips without names, only with destination, distance, day and number of travellers, enter journey times and train fares from your booking portals, and use the template below to have a suggestion calculated for each trip. Check two trips by hand.

How to go about it

  1. Set the travel policy and limits
  2. Record the week's trips and vehicles
  3. Have a suggestion calculated for each trip
  4. Compare the suggestion with the policy and everyday reality
  5. Book and inform the travellers
  6. Review actual trips every month

Templates to copy

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Included in the training

The complete guide

  • 6 steps explaining exactly what to do
  • 3 proven templates to copy into your own AI
  • Safe use: data, checking, deciding, informing
  • Pitfalls, effort and how to recognise success

With the training you get all 430 guides for as long as your access runs.

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Same approach, other use cases

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A-017 · Legal status 08.10.2026