Create timetables and cover plans faster

Schools create timetables and cover plans

Needs setupAI Act: no extra obligationsPlanning assignments & processesSchools & universities

Fits: Office, administration & casework · Teaching & education

The timetable is produced with less manual work and fewer conflicts, and when someone is ill, a cover plan is ready faster in the morning that takes subjects, free periods and workload fairly into account.

Is this for you?

  • You build the timetable every year with a lot of manual work, or you struggle with cover arrangements in the morning.
  • Teachers, subjects, rooms and teaching allocation are held in a school administration program or a spreadsheet.
  • There are clear rules on who should provide cover, or you finally want to write them down.
First step today

Invent a cover case: a sick teacher who has four lessons, and four possible cover teachers with subjects, free periods and cover allowance, all without real names. Have a proposal made with the template below and compare it with what you would have decided under your rules.

How to go about it

  1. Write down the school’s planning rules
  2. Record teaching allocation, rooms and absences
  3. Have a timetable or cover proposed
  4. Have the school management check the proposal
  5. Publish the plan and notify people
  6. Evaluate cover and cancellations

Templates to copy

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Included in the training

The complete guide

  • 6 steps explaining exactly what to do
  • 3 proven templates to copy into your own AI
  • Safe use: data, checking, deciding, informing
  • Pitfalls, effort and how to recognise success

With the training you get all 430 guides for as long as your access runs.

See the trainingOne-off per person, no subscription

Same approach, other use cases

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SH-09 · Legal status 08.10.2026