Plan operating theatres and beds together

Hospitals plan operating theatres and beds

Needs setupAI Act: no extra obligationsPlanning assignments & processesHospitals & medical practices

Fits: Office, administration & casework · Health & care

The theatre schedule, theatres and beds on general wards and intensive care fit together. Fewer procedures cancelled at short notice, less overtime in theatre and less searching for beds in the afternoon.

Is this for you?

  • You currently plan the theatre schedule and bed occupancy separately, and procedures are cancelled because no intensive care or high-dependency bed is free afterwards.
  • Your hospital has data on procedure durations, theatre times and occupancy in the hospital information system that has hardly been used for planning so far.
First step today

Create a made-up theatre schedule for two theatres with nine procedures, using only a code, specialty, duration and bed requirement, and use the template below to check whether theatres and intensive care beds are sufficient. Do not use any real patient data.

How to go about it

  1. Define planning goals and fixed rules
  2. Record procedures, durations and beds
  3. Have an allocation proposal calculated
  4. Check the proposal in the theatre planning meeting
  5. Sign off the theatre schedule and inform the wards
  6. Analyse deviations every week

Templates to copy

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Included in the training

The complete guide

  • 6 steps explaining exactly what to do
  • 3 proven templates to copy into your own AI
  • Safe use: data, checking, deciding, informing
  • Pitfalls, effort and how to recognise success

With the training you get all 430 guides for as long as your access runs.

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KP-07 · Legal status 08.10.2026