Get meeting minutes written by AI

Teams have meetings transcribed and summarised so nobody has to take minutes any more

Ready to goAI Act: no extra obligationsSummarising & taking minutesAll industries

Fits: Leaders & strategy · Sales · Marketing & communications · Customer service · HR · Finance & accounting · Purchasing · Legal & compliance · IT & software development · Office, administration & casework · Production, engineering & maintenance · Logistics & warehousing · Research & development · Health & care · Teaching & education · Creative & media production · Field service & trades

Nobody takes notes any more, everyone stays in the conversation, and the minutes go out ten minutes after the meeting.

Is this for you?

  • You have regular meetings, online or in person.
  • Your video conferencing software can create transcripts, or you are allowed to use an AI assistant.
First step today

In your next online meeting, let the transcript run (after announcing it) and give it to an AI assistant with the template below. Compare the result with your own notes.

How to go about it

  1. Decide what goes into the minutes
  2. Announce the recording and start it
  3. Have the minutes generated
  4. Check against the conversation
  5. Send the minutes and transfer the tasks
  6. Make the minutes structure your standard

Templates to copy

You can try this template right away: copy it, paste it into your AI and replace everything in [square brackets] with your details.

FreeTry it nowneeds: file upload or paste text
Here is the transcript of our meeting on [date] about [topic].

Create minutes with:
1. Participants: only names that appear in the transcript; keep labels such as “Speaker 1” unchanged
2. Decisions: only what was explicitly agreed; proposals without agreement belong under open questions
3. Tasks as a table: What, Who, By when
4. Open questions

Include only what is in the transcript. If responsibility or a deadline is unclear, write “open” instead of guessing. One page at most.

Why it works: The fixed structure and the ban on guessing stop the AI from inventing commitments nobody made.

Analyse
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Plan the rollout
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Included in the training

The complete guide

  • 6 steps explaining exactly what to do
  • 3 proven templates to copy into your own AI
  • Safe use: data, checking, deciding, informing
  • Pitfalls, effort and how to recognise success

With the training you get all 430 guides for as long as your access runs.

See the trainingOne-off per person, no subscription

Same approach, other use cases

10 more use cases follow the pattern “Summarising & taking minutes”.

Condense expert interviews into evidenced key statementsGet long email threads summarised by AIHave AI turn meeting notes into tasksTurn a podcast episode into show notes, quotes and postsTurn whiteboards and workshop walls into minutesAnalyse public consultations with many commentsCapture experience in interviews before retirementEnter customer conversations into the CRM automaticallyHave AI pre-draft the doctor’s letter from the consultationHave case files analysed and chronologies created
‹ PreviousSee all use casesNext ›

A-001 · Legal status 08.10.2026