Capture experience in interviews before retirement

Experienced employees pass on their knowledge in an AI-led interview before they retire

Needs setupAI Act: no extra obligationsSummarising & taking minutesAll industries

Fits: Leaders & strategy · HR · Production, engineering & maintenance · Research & development · Teaching & education

What an experienced colleague has learned over years is in an organised knowledge document after a few interviews: procedures, exceptions, contacts, tricks. The successor does not have to work everything out again from scratch.

Is this for you?

  • Over the next one to two years, people whose knowledge is not written down anywhere will retire.
  • The person is willing to pass on their knowledge and has working time for it.
  • There is a place where the knowledge will be found later, such as a wiki or a shared folder.
First step today

Take a topic from your own work that hardly anyone else can do, and use the template below to have an AI assistant interview you for ten minutes. Answer without names of customers or colleagues, and check whether the knowledge sheet at the end is correct and would be understandable for a successor.

How to go about it

  1. Decide on knowledge areas and succession
  2. Conduct and record interviews
  3. Have a knowledge document created from the interview
  4. Check it with the experienced person
  5. Store it in the wiki and hand it over to the successor
  6. Record the question list and structure for all departures

Templates to copy

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The complete guide

  • 6 steps explaining exactly what to do
  • 3 proven templates to copy into your own AI
  • Safe use: data, checking, deciding, informing
  • Pitfalls, effort and how to recognise success

With the training you get all 430 guides for as long as your access runs.

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Same approach, other use cases

10 more use cases follow the pattern “Summarising & taking minutes”.

Condense expert interviews into evidenced key statementsGet long email threads summarised by AIGet meeting minutes written by AIHave AI turn meeting notes into tasksTurn a podcast episode into show notes, quotes and postsTurn whiteboards and workshop walls into minutesAnalyse public consultations with many commentsEnter customer conversations into the CRM automaticallyHave AI pre-draft the doctor’s letter from the consultationHave case files analysed and chronologies created
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A-022 · Legal status 08.10.2026