Have AI check travel expense receipts from photos

Employees submit travel expenses by photo, and AI checks them against the travel policy

Needs setupAI Act: no extra obligationsReading & capturing documentsAll industries

Fits: Finance & accounting · Office, administration & casework · Sales · Field service & trades

Employees photograph receipts on the go, the expense claim is pre-filled, and breaches of the travel policy are spotted before approval. Fewer queries, faster reimbursement.

Is this for you?

  • Your people travel regularly, and travel expenses are currently claimed with paper receipts or Excel.
  • There is a written travel policy with clear limits, for example for hotels, rail class or business entertainment.
  • You use travel expense or accounting software, or are planning to.
First step today

Take one of your own hotel or restaurant receipts, black out your name and card number, and have it checked against two or three rules of your travel policy using the template below. Recalculate the VAT yourself.

How to go about it

  1. Set receipt types and check rules
  2. Collect receipts in one place via an app
  3. Have amounts extracted and checked against the policy
  4. Check and clarify flagged receipts
  5. Pass the approved claim to payroll and accounting
  6. Review flags and refine the policy

Templates to copy

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Included in the training

The complete guide

  • 6 steps explaining exactly what to do
  • 3 proven templates to copy into your own AI
  • Safe use: data, checking, deciding, informing
  • Pitfalls, effort and how to recognise success

With the training you get all 430 guides for as long as your access runs.

See the trainingOne-off per person, no subscription

Same approach, other use cases

13 more use cases follow the pattern “Reading & capturing documents”.

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A-072 · Legal status 08.10.2026