Have AI pre-check applications for completeness

Public authorities check applications for completeness automatically

Needs setupAI Act: no extra obligationsReading & capturing documentsPublic administration

Fits: Office, administration & casework

Missing documents are spotted on receipt, not weeks later when the case is processed. The request for missing documents goes out sooner, and applicants wait less.

Is this for you?

  • Your authority receives many similar applications, and a large share are incomplete when first received.
  • For the type of application there are clear mandatory details and supporting documents, e.g. from the legal basis, the form and the information sheet.
First step today

Take the information sheet for one type of application and a made-up application with two gaps, and use the template below to check whether the gaps are found. Real applications stay out.

How to go about it

  1. Define mandatory details and supporting documents for each type of application
  2. Bring the channels of receipt together in the electronic file
  3. Have details and attachments compared
  4. Have unclear items clarified by the case worker
  5. Transfer the result to the case management system
  6. Review false reports and frequent gaps

Templates to copy

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Included in the training

The complete guide

  • 6 steps explaining exactly what to do
  • 3 proven templates to copy into your own AI
  • Safe use: data, checking, deciding, informing
  • Pitfalls, effort and how to recognise success

With the training you get all 430 guides for as long as your access runs.

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Same approach, other use cases

13 more use cases follow the pattern “Reading & capturing documents”.

Capture receipts and invoices automaticallyFind spare parts from a photo of the rating plateCapture deadlines and amounts from contractsCapture meter readings from customer photosCapture orders from emails automaticallyConsolidate portfolio statements from many banksDetermine quantities and bills of quantities from plansDictate care observations and have AI file themFind and redact personal data in documentsHave AI check travel expense receipts from photosHave AI suggest customs tariff numbers from goods descriptionsMake notes and old files searchable
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VW-01 · Legal status 08.10.2026