Have AI draft decisions and letters from standard text blocks

Public administrations produce administrative decisions and letters from standard text blocks

Needs setupAI Act: no extra obligationsDrafting binding documentsPublic administration

Fits: Legal & compliance · Office, administration & casework

From the file, the case worker’s decision and your checked standard text blocks, a complete draft decision in plain language is produced faster. Case workers check and decide, instead of copying modules together.

Is this for you?

  • You regularly issue similar decisions or letters, e.g. permits, fee notices, approvals or rejections.
  • There is a checked collection of modules, or a case management system with text templates and checked notices of legal remedies.
  • Your authority is clarifying with IT, data protection and the staff council which tool may be used with real files.
First step today

Think up a simple case, e.g. an application for a permit for an information stand, without real applicants. Set the decision yourself and have a draft written from three of your standard text blocks with the template below. Check whether the AI changed modules, added reasons or tampered with the decision.

How to go about it

  1. Define the type of decision and signing authority
  2. Provide checked modules and the decision note
  3. Have a draft generated from modules
  4. Check facts and law
  5. Sign and notify
  6. Maintain the collection of modules

Templates to copy

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Included in the training

The complete guide

  • 6 steps explaining exactly what to do
  • 3 proven templates to copy into your own AI
  • Safe use: data, checking, deciding, informing
  • Pitfalls, effort and how to recognise success

With the training you get all 430 guides for as long as your access runs.

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Same approach, other use cases

13 more use cases follow the pattern “Drafting binding documents”.

Create a social media guide for employeesHave AI draft employment references and written feedbackHave AI pre-draft privacy notices, T&Cs and policiesHave AI prepare risk assessments and safety briefingsPlan polls and prize draws with clear rulesWrite community rules and a moderation guideCreate agency work contracts and assignment documents from checked modelsDraft commentary for regulatory and risk reportsDraft study reports and dossier texts from analysis tablesHave AI draft written submissions from the case fileHave AI pre-draft care plans from the information collectionHave draft deeds prepared from preliminary meetings
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VW-05 · Legal status 08.10.2026