Have AI suggest time entries from calendars and documents

Law firms and consultancies record working time automatically from calendars and documents

Needs setupAI Act: no extra obligationsAutomating processes with AI agentsLaw & tax, Consulting

Fits: Finance & accounting · Legal & compliance · IT & software development · Office, administration & casework · Research & development · Creative & media production

At the end of the day, there is a draft time record per matter or project, built from appointments, emails and documents worked on. You only correct it instead of reconstructing the day from memory.

Is this for you?

  • You bill by the hour and today often record time after the fact and with gaps.
  • Appointments, emails and documents are assigned to matters or projects, for example via a file reference or project number.
  • Employees are meant to check and approve the suggestions themselves, with no monitoring.
First step today

Write down an invented working day with appointments and documents worked on, without client names, and have the template below suggest time entries. Check whether the AI leaves gaps open instead of inventing times.

How to go about it

  1. Write down how you record time
  2. Clarify calendar, mailbox, documents and access rights
  3. Set up an agent for time suggestions
  4. Check and approve it yourself every day
  5. Simplify approval, do not abolish it
  6. Review corrections and billing queries

Templates to copy

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Included in the training

The complete guide

  • 6 steps explaining exactly what to do
  • 3 proven templates to copy into your own AI
  • Safe use: data, checking, deciding, informing
  • Pitfalls, effort and how to recognise success

With the training you get all 430 guides for as long as your access runs.

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Same approach, other use cases

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G-DL-01 · Legal status 08.10.2026